Co-ordinator

Job Summary

Support the Department of Orthopaedic Surgery in the coordination, conduct, and administration of clinical research studies, registries, quality improvement initiatives, and grant-funded projects. The Co-ordinator will perform participant-facing, data management, and administrative functions under supervision while ensuring compliance with study protocols, institutional policies, and regulatory requirements.

Key Responsibilities

Research Project Support

• Support study start-up activities, research administration, procurement, reimbursement claims, and study documentation.
• Assist in coordinating study activities across clinics, wards, operating theatres, rehabilitation services, and external sites.
• Support preparation of study reports, presentations, and study materials.
• Track participant recruitment and study progress.

Study Conduct and Data Management

• Screen, recruit, enrol, and follow up with study participants.
• Obtain informed consent where delegated and appropriately trained.
• Schedule study visits and coordinate participant assessments.
• Administer questionnaires and patient-reported outcome measures.
• Enter and maintain study data in REDCap and research databases.
• Maintain study logs and supporting documentation.
• Perform data cleaning and quality checks.

Regulatory and Compliance

• Assist with ethics submissions, study amendments, annual reviews, and study documentation.
• Maintain Investigator Site Files and essential study documents.
• Support monitoring visits, audits, and inspections.
• Report protocol deviations and study issues to supervisors.

Education

• Minimum Diploma in Biomedical Sciences, Life Sciences, Health Sciences, Nursing, Allied Health, Healthcare Management, or related discipline.

Experience

• Preferably 1-2 years of healthcare-related experience.
• Experience in patient-facing roles, healthcare administration, nursing, or allied health preferred.
• Research experience is advantageous but not required.

Special Attributes

• Strong interest in healthcare and clinical research.
• Good communication, coordination, and organisational skills.
• Meticulous and able to manage multiple tasks.
• Proficient in Microsoft Office applications.
• Multilingual ability, especially Mandarin and local dialects, will be advantageous.
• Knowledge of REDCap, GCP, and research processes will be advantageous.