Associate Executive (Contract till 31 July 2026)

Institution: Woodlands Hospital

Family Group: Administration

Broad Function

This role combines research grants administration with project management support to provide comprehensive administrative support for Woodlands Hospital (WH) research funding and research project-related activities.

Key Roles & Responsibilities

Specific

Research Grants Administration
i. Conduct search on funding agencies, grant guidelines and potential funding opportunities and updating grant documentation, templates, and application forms to reflect the changes in the Research, Innovation and Enterprise (RIE) framework.
ii. Facilitate circulation of intramural and extramural grant announcements
iii. Assist in checking and submission of research grant applications
iv. Assist in the coordination of intramural grant call development, launch, and administration processes
v. Prepare administrative documentations for post award administration, e.g. creation of grant account, provision of basic grant award information in progress report templates, etc.
vi. Help monitor budget utilisation of ongoing research grants
vii. Provide administrative support such as data entry and documentation tracking and updates

Research Project Management Support
i. Assist with project timeline monitoring and milestone tracking
ii. Coordinate meetings and facilitate communication between project stakeholders
iii. Provide administrative coordination support for ongoing research initiatives
iv. Maintain project files, correspondence, and documentation
v. Support research project related requirements

General
i. Any other duties as assigned by the Supervisor / Head of Department

Job Requirements

Diploma/degree holder in Business, Sciences, or related fields
Proficient Microsoft Office (Excel, Word, PowerPoint)
Willing to learn new things
Have strong organisational and effective communication skills
Detail-oriented and pro-active attitude