Assistant Manager / Senior Executive (IMH), Facilities Management

Position: Assistant Manager / Senior Executive (Facilities Management) 

Department: Facilities Management, Development & Sustainability  

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Job Description: 

The Assistant Facilities Manager supports the operation, maintenance, and enhancement of building infrastructure, facilities services, and Mechanical & Electrical (M&E) systems to ensure a safe, reliable, and compliant environment. The role assists in managing maintenance operations, service contracts, asset lifecycle programmes, sustainability initiatives, and Addition & Alteration (A&A) projects, while working closely with users, consultants, contractors, and regulatory authorities. 

Job Responsibilities: 

Facilities Operations & Maintenance 

• Support the daily operation and maintenance of facilities and engineering systems. 

• Manage and monitor outsourced service providers to ensure contractual and service performance standards are met. 

• Coordinate preventive and corrective maintenance activities. 

• Conduct inspections, investigate defects and incidents, and implement improvement measures. 

• Support maintenance budgeting, expenditure tracking, and cost control. 

M&E Systems Management 

• Support the operation, maintenance, and optimization of M&E systems, including HVAC, electrical, fire protection, plumbing, BMS, lifts, generators, and related infrastructure. 

• Monitor system performance, reliability, energy efficiency, and compliance requirements. 

• Support asset renewal, lifecycle replacement, and system improvement initiatives. 

• Coordinate troubleshooting and recovery efforts during system failures. 

A&A Projects 

• Support the planning, design review, implementation, and handover of A&A, upgrading, and improvement projects. 

• Coordinate project requirements with users, consultants, contractors, and stakeholders. 

• Review technical drawings, specifications, and contractor submissions. 

• Monitor project progress, quality, safety, cost, and schedule. 

• Participate in testing and commissioning, defect management, and project handover activities. 

Compliance, Safety & Sustainability 

• Ensure compliance with regulatory, safety, and organizational requirements. 

• Support contractor safety management, permit-to-work processes, audits, and inspections. 

• Maintain project, maintenance, and asset records. 

• Support sustainability, energy efficiency, and continuous improvement initiatives. 

Stakeholder Management 

• Liaise with internal stakeholders, external agencies, consultants, contractors, and service providers. 

• Respond to operational requirements, user feedback, and service requests in a timely manner. 

Requirements: 

Competency 

1. Good knowledge of project management, M&E systems, and building services engineering.  

2. Ability to review engineering drawings, specifications, and technical submissions.  

3. Strong coordination, stakeholder management, and problem-solving skills.  

4. Good communication, report writing, and presentation skills.  

5. Familiarity with healthcare or institutional facilities would be an advantage. 

Educational and Professional Requirements 

1. Degree in Mechanical Engineering, Electrical Engineering, Building Services Engineering, Facilities Management, or a related discipline.  

2. Minimum 3 years of relevant experience in M&E engineering, A&A works, facilities development, or project management.  

3. Experience managing consultants and contractors in a live operating environment is preferred.  

4. Knowledge of local regulatory, building, and workplace safety requirements.  

5. Professional certifications in project management or facilities management will be an advantage. 

About IMH: 

The Institute of Mental Health (IMH) in Singapore, established in 1928, is a premier 2,000-bed psychiatric hospital nestled in Buangkok Green Medical Park, providing comprehensive mental health services across 50 inpatient wards and 7 outpatient clinics, while also playing a pivotal role in training the next generation of mental health professionals through the NHG-AHPL Residency Programme and collaborations with local academic institutions.