Assistant Manager/ Senior Assistant Manager, Fund Programme Management & Board Secretariat

Role Purpose

The role provides strategic and operational support to the Hospital Fund, ensuring effective governance, programme delivery and coordination across the Fund's initiatives. The role serves as a key link between the Board, Fund management, hospital leadership, donors and community partners, translating strategic priorities and governance decisions into well-coordinated programmes and actions.

The incumbent should have a good understanding of public charities regulations and requirements under Charities Act, governance principles, regulatory requirements and the operating environment of a public hospital and be able to provide informed advice to management and the Board.

This role will report to the Senior Manager and support the reporting officer in the development and execution of fundraising and donor acquisition initiatives, including donor engagement, partnership development and preparation go relevant proposals and materials.

Key Responsibilities

1. Board Secretariat & Governance

• Provide end-to-end secretariat support to the Fund Board, Board committees and key governance meetings.
• Develop agendas, board papers, briefing materials, minutes and decision/action logs.
• Coordinate the submission, review and clearance of papers across management and relevant stakeholders.
• Track and follow up on Board decisions, ensuring timely implementation and reporting.
• Maintain governance calendars, terms of reference, policies, delegations and other key governance documents.
• Support Board appointments, onboarding, declarations of interest and other governance processes.
• Ensure Board processes are aligned with applicable organisational policies, governance requirements and public-sector expectations.
• Facilitate effective information flow between the Board, Fund management and hospital leadership.

2. Programme Management

• Lead and coordinate strategic programmes and initiatives undertaken by the Hospital Fund.
• Translate strategic priorities into programme plans, milestones, deliverables and KPIs.
• Review of budget utilisation and work with programme leads on timely fund utilisation.
• Coordinate cross-functional teams involving clinical, corporate, finance, fundraising, community and operational stakeholders.
• Monitor programme progress, risks, resources and outcomes, and provide regular updates to management and the Board.
• Identify interdependencies, issues and emerging risks and facilitate timely resolution.
• Develop programme dashboards and management reports to support decision-making.
• Evaluate programme outcomes and recommend improvements to maximise impact and value.

3. Policy & Governance Advisory

• Monitor developments in charities regulations and requirements under Charities Act, public-sector governance, philanthropy and charitable-sector requirements that may affect the Fund.
• Assess implications of new policies, regulations and organisational requirements for Fund programmes and operations.
• Support the development and review of Fund policies, frameworks, guidelines and governance mechanisms.
• Prepare policy briefs, environmental scans and issue papers for management and Board consideration.
• Ensure programme proposals are aligned with the hospital's strategic priorities, public healthcare objectives and Fund's charitable purpose.

4. Risk, Compliance & Assurance

• Maintain oversight of programme-level risks and ensure appropriate mitigation measures are implemented.
• Coordinate governance and compliance reviews with relevant corporate functions.
• Support internal and external reviews, audits and governance assessments.
• Ensure appropriate documentation and audit trails are maintained for key decisions and programmes.
• Escalate significant governance, reputational, financial or operational issues appropriately.

5. Fundraising & Donor Acquisition Support

• Support the reporting officer in developing and implementing fundraising and donor acquisition strategies and initiatives aligned with the Fund's strategic priorities.
• Support the identification and development of potential donor, corporate and community partnerships.
• Assist in preparing donor proposals, presentations, briefing materials and engagement plans.
• Coordinate internal stakeholders to develop compelling funding propositions and impact narratives.
• Support donor engagement activities, including meetings, events, campaigns and partnership initiatives.
• Track fundraising initiatives, donor engagement and key outcomes, providing updates to management and the Board where appropriate.
• Support the development of impact reports and other materials that demonstrate how donations contribute to patient, community and healthcare outcomes.

6. Reporting & Communications

• Prepare concise and strategic reports for the Board, Board committees and senior management.
• Develop presentations, dashboards and briefing materials that translate complex information into clear decision points.
• Track and communicate key outcomes, impact measures and strategic achievements of Fund programmes.
• Support annual reports, impact reports and other governance or stakeholder publications.

Requirements

• Degree in Business, Communications, Marketing, Non-Profit Management or a related discipline.
• At least 5 years of experience in preferably in healthcare, public sector, statutory boards, charities, foundations or large complex organisations.
• Familiarity with Singapore charity regulations, governance frameworks and fundraising compliance.
• Experience in Board/committee secretariat, programme management, policy, corporate planning or governance.
• Strong stakeholder management, presentation and relationship-building skills.
• Excellent written and verbal communication skills.

Key Competencies

• Programme management – strong ability to manage complex, cross-functional programmes from planning through implementation and evaluation.
• Board governance – sound understanding of Board roles, fiduciary responsibilities, governance processes and committee structures.
• Stakeholder management – confident working with senior leaders, Board members, clinicians, donors and external partners.
• Writing and communication – excellent ability to produce concise Board papers, policy briefs, minutes and executive presentations.
• Analytical and judgement skills – able to synthesise complex information, identify issues and present clear options for decision-making.
• Governance mindset – demonstrates integrity, confidentiality, objectivity and strong attention to process and accountability.