Sr Associate Executive

Role Overview

This is a group-level Talent Acquisition Coordinator role supporting recruitment across NHG Health’s cluster of institutions.

You will play a critical role in driving operational excellence and coordination across the recruitment lifecycle, enabling recruiters to focus on value-added sourcing and stakeholder management. Working in a fast-paced, volume-intensive environment, you will manage scheduling, logistics, and administrative processes to ensure smooth and timely hiring outcomes.

This role is ideal for someone who is highly organised, detail-oriented, and enjoys working at the centre of a busy recruitment operation while contributing to NHG’s mission of delivering quality healthcare.

Key Responsibilities

Recruitment Coordination & Delivery

• Coordinate end-to-end recruitment activities including interview scheduling, candidate communications, and follow-ups
• Manage high-volume coordination across multiple stakeholders and candidates in a timely and organised manner
• Support offer preparation, documentation, and bond-signing logistics where applicable
• Ensure a smooth and consistent candidate experience throughout the hiring journey

Candidate Logistics & Administration

• Manage candidate logistics including interview arrangements, onboarding documentation, and administrative processing
• Maintain accurate and up-to-date records in the Applicant Tracking System (ATS) and other systems
• Support collation of recruitment data and documentation required for reporting submissions (e.g. cluster-level or external reporting bodies)
• Provide general administrative support across Nursing recruitment activities

Outreach & Event Support

• Support coordination of career fairs, campus outreach, and recruitment events
• Manage event logistics including scheduling, materials, and on-the-ground coordination
• Assist with preparation of recruitment collaterals and ensure smooth execution of outreach activities

Stakeholder & Team Support

·       Work closely with Talent Acquisition team members and stakeholders across institutions to ensure seamless coordination of activities

·       Provide timely updates to recruiters on scheduling, candidate progress, and operational matters

·       Act as a reliable point of contact for coordination-related queries

Process & Operational Excellence

·       Ensure consistency and accuracy across recruitment processes and documentation

·       Identify opportunities to improve coordination workflows, efficiency, and candidate experience

·       Support adoption and use of recruitment systems and tools

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Requirements & Experience

·       Experience in recruitment coordination, HR operations, or administrative roles (high-volume environments preferred)

·       Strong organisational skills with the ability to manage multiple tasks and timelines simultaneously

·       Detail-oriented with strong follow-through and accuracy

·       Good communication and stakeholder coordination skills

·       Comfortable working with systems and handling data and documentation

·       Proactive, dependable, and able to thrive in a fast-paced, high-volume environment